In today’s demanding healthcare landscape, the balance between compliance and efficiency is delicate. There are thousands of details that must be double-checked and regulations are constantly evolving. To keep healthcare organizations on track, compliance management platforms have emerged as the go-to solution, enabling compliance while maximizing operational efficiency.
Let’s explore how compliance management platforms achieve this balance.
What Is a Compliance Management Platform?
A compliance management platform acts like a control center. All your documents, policies, plans, incident reports, and more are organized and accessible right alongside your learning management system. With all your compliance data in one place, you can take advantage of automated workflows and reminders that help you operate more efficiently. Plus, it is easy to customize reports, identify trends, and ensure all employees are meeting requirements.
Why Is Compliance Management Important?
Traditionally, healthcare organizations have been reactive, addressing compliance issues after they arise. A compliance management platform puts you in the driver’s seat with a view of all your compliance documents and data so you can see potential compliance gaps before they become an issue. Features like real-time alerts and notifications ensure policies and training are updated before expiration and set processes in motion well in advance.
In essence, healthcare compliance management platforms equip organizations with the tools and insights needed to anticipate compliance needs and address them head-on, rather than retroactively responding to problems. This proactive approach not only reduces the risk of non-compliance but also drives efficiency, transparency, and trust within the organization and with patients.
7 Ways Compliance Management Platforms Increase Your Efficiency
1. Automate tedious, manual tasks
New employee onboarding can be a time consuming process, especially with the high turnover rate in healthcare. By using a compliance management platform, relevant courses, documents, and policies can be grouped by role and automatically sent to the new hire for completion — even before the employee’s start date! This not only accelerates the onboarding process, but also ensures a uniform and comprehensive experience for every new staff member.
Without a compliance management platform, most compliance teams spend hours sending tedious emails to employees who have not yet completed training or acknowledged policies. Imagine the time saved when you’re no longer manually sending these emails. You can also receive reminders when a policy or provider’s license is expiring.
2. Eliminate time spent searching for documents
The power of centralization cannot be overstated. With a central repository for all compliance-related documents, employees can quickly locate, retrieve, and update necessary records. This eliminates time wasted on manual searches and ensures that everyone is working with the most recent versions of documents.
3. Offer easy accessibility for all employees
Compliance is an organization-wide responsibility. Platforms provide collaborative tools, ensuring that departments and boards can seamlessly work together, share information, and coordinate efforts in a proactive manner. Electronic multi-signature functionality makes it easy for both internal and external stakeholders to review and sign policies and plans.
4. Reduce redundant data entry with integrations
Ensure a seamless flow of information and reduce manual data entry or transfers using a compliance management system. Integration with a human resources information system (HRIS) automatically adds new employees and deactivates terminated employees, so staff members don’t have to manage duplicate systems. For providers and credentials, CAQH profile management is a huge time-saver with the volume of information required for verification.
5. Automatic tracking and reporting
Data-driven decisions are the cornerstone of efficient operations. With built-in analytics and reporting tools, compliance management platforms make it easier to generate compliance reports for internal or external purposes. Every change, acknowledgement, or approval is auto-tracked ensuring you’re always ready. Eliminating the need for spreadsheets and pivot tables reduces the time taken to gather data and prepare reports manually.
6. Streamline processes with standard workflows
Many platforms offer workflow automation, allowing organizations to standardize compliance-related processes. This ensures consistency, reduces manual errors, and facilitates smoother audits. For example, by automating your workflow for incident report escalation, reports can be automatically sent to managers for quicker resolution. These critical reports will no longer sit on top of a cluttered desk or be delivered from office to office.
7. Increase survey readiness
Compliance management platforms can make it easier for organizations to prepare for internal or external audits by ensuring all necessary documentation is in place, tasks are completed, and any compliance issues have been addressed. Plus, every step is documented within the platform, so you’re no longer scrambling to find old versions of policies, looking for dates, or trying to explain your tracking system to the surveyor. Surveyors say they love to see when employees can quickly find a policy on-the-go in a compliance management platform.
Choose the Right Compliance Management Platform for Your Healthcare Organization
Navigating the maze of healthcare compliance can be daunting. However, with an all-in-one compliance management platform like MedTrainer, the journey becomes more streamlined, transparent, and efficient. By consolidating critical functions into one platform and automating tedious tasks, MedTrainer ensures that healthcare organizations not only remain compliant, but also operate with heightened efficiency.