How Consolidating Compliance Systems Benefits the Entire Organization

Healthcare organizations are increasingly recognizing the need to consolidate disparate technology systems to address the growing complexity and costs of managing multiple platforms. According to a Forrester analysis, 90% of organizations report that using too many disparate systems is complex, slow, and expensive, prompting 75% of organizations to start consolidating their tech systems. 

Consolidating compliance systems means bringing multiple — if not all — compliance-related functions and data into a single, unified software platform. Envision all your incident report data alongside compliance training completion. It would be easy to see a correlation between the employees who don’t complete training and those involved in related incidents. 

Using an all-in-one compliance platform simplifies this complex process and provides immediate value for the organization and all of its employees. 

Organizational Benefits of Consolidating Technology Systems

Consolidate compliance systems to help healthcare organizations meet their goals by streamlining processes and saving money. Here’s a look at benefits for the entire organization:

Operational Efficiency

Healthcare compliance software consolidation can help all employees to get more done in less time. A natively-built platform offers one login and a consistent user interface across all areas of compliance. This dramatically cuts down on wasted time bouncing from platform to platform and resetting forgotten passwords. Even if that time savings is just a few minutes per employee, it adds up when you multiply by the number of employees and trainings that are required annually. Plus, there are considerable efficiencies gained with automated workflows that are only possible in a consolidated platform. For example, in onboarding new employees, there are documents to fill out, policies to acknowledge, and trainings to complete. When these are assigned automatically by role, department, and location, busy HR professionals can save up to four hours per new hire.

Cost Savings

Cost savings is another significant advantage. Maintenance, licensing, and training costs compound with each vendor. By consolidating compliance systems, healthcare organizations can significantly reduce these expenses with bundled pricing and a single bill. Consolidation also simplifies invoicing and reduces relationship-management costs, enabling organizations to reallocate saved dollars toward enhancing patient care. This financial efficiency is crucial for healthcare organizations, especially when margins continue to shrink.

Scalability

As healthcare organizations grow by adding employees or expansion into new services and locations, a consolidated compliance system keeps processes and training standardized to reduce risk. With all compliance tasks in one platform, there’s less motivation for one location to create their own training or find a new incident reporting system. Fragmented systems increase non-compliance risk and make it harder to produce comprehensive reports, leading to inefficiencies and potential regulatory penalties.

Consolidation Creates Value for All Staff Roles

Managing multiple disparate systems is challenging for every person on staff. Luckily, there are enough consolidation benefits to go around. Here’s a look at how each role will benefit when you consolidate compliance systems.

Value for Human Resources

• Faster Onboarding: Fewer systems to train new employees on, especially with high staff turnover, and easier reporting for audits.
• Streamlined Processes: Centralized data means integrated workflows can simplify onboarding for every new staff member.
• Enhanced Employee Experience: A better onboarding process and easy access to documents and procedures leads to higher satisfaction and retention.
• Improved Reporting: Comprehensive reports are available on employee performance, compliance, and other metrics.

Value for Compliance

• Consistent Compliance: A unified system aligns education, policies, and incident reporting to mitigate risk.
• Survey Ready: Comprehensive tracking and reporting of compliance metrics make it easy to report to your board and be ready for an audit.
• Increased Efficiency: Streamlined workflows and fewer manual tasks give compliance pros more time to focus on core tasks.

Value for Executives and Governing Boards

• Better Decision-Making: Access to comprehensive, real-time data gives you all the information you need to make more informed decisions.
• Improved Strategic Planning: Clearer insights into organizational performance, potential risks, and areas for improvement.
• Operational Efficiency: Streamlined administrative processes reduce overhead and improve overall efficiency.
• Scalability: Easier to scale operations and adapt to organizational needs changes.

Value for Finance

• Reduced Costs: Lower costs related to software licensing, maintenance, and training. Plus there are fewer contracts to negotiate and manage.
• Better Budgeting: Simplified financial planning and budgeting with consolidated expenses.

Value for All Employees

• Increased Efficiency: Familiarity with one system reduces the learning curve and increases productivity. One login means less frequent password resets.
• Better Collaboration: Easier access to shared data and resources enhances teamwork and reduces risk.

Value for Information Technology

• Simplified Management: Reduced number of systems to maintain and troubleshoot, leading to more efficient use of IT resources.
• Improved Security: One login reduces security risks and the need for frequent password resets. More straightforward to manage and secure a single system, reducing potential vulnerabilities.
• Cost Savings: Lower costs associated with maintaining, updating, and supporting multiple systems.

Is it Time To Consolidate Compliance Systems?

The benefits of consolidating compliance systems are undeniable and 90% of organizations are fed up with disparate systems. What are you waiting for?

An all-in-one compliance platform like MedTrainer makes the decision — and implementation — easy. A unified platform means you’re not dealing with multiple verticalized point solutions, software that has been combined but works in parallel, or paying a premium for a complex solution that is more than you need.

MedTrainer brings together a healthcare-specific learning management system, policy management solution, incident reporting, credentialing, and more. Many customers start using the platform within days of purchase and flexible contract terms mean you can switch vendors on your timeline.

Discover how MedTrainer can help consolidate compliance systems for greater efficiencies and lower costs.