Auto Fill, Auto Extract, and More: A Faster, Smarter Approach to Credentialing Forms

Time is of the essence in healthcare credentialing. Entering the same provider information into lengthy, multi-page forms over and over slows down credentialers with redundant, time-consuming tasks. The longer it takes to complete these forms, the longer providers are waiting to start seeing patients — delaying both care delivery and revenue generation for the organization. Plus, it’s an added load for an already-busy administrative staff, leading to frustration and risk of error. 

We get it. Our in-house credentialing team manages the process for thousands of providers, so we know firsthand the inefficiency of redundant data entry on lengthy forms. Listening to feedback from our team and our customers, we’ve enhanced form completion capabilities within the MedTrainer platform, automating repetitive tasks, reducing errors, and simplifying provider data management.

The best part is that all of these form completion capabilities are included with MedTrainer’s credentialing management software.

Auto Fill – Speed Up Form Completion

Gone are the days manually entering provider information into multiple forms. Many of these forms are 10-15 pages long, packed with fields that require precise, repetitive data. This manual approach isn’t just time-consuming — it’s also a prime spot for errors.

With MedTrainer’s Automated Form Fill feature, you can eliminate bottlenecks that slow down credentialing and make sure the right data ends up in the right place, every time. It pulls data directly from the digital provider profile to populate any form, including credentialing applications, privileging requests, and enrollment documents. This not only reduces redundancy and minimizes errors, but also frees up valuable time for your team to focus on higher-impact tasks. 

We’re also gearing up to release AI Form Mapping — a new feature that eliminates the tedious setup typically required to auto-fill forms. Instead of manually linking each field, the system will automatically recognize and connect those fields for you. That means long, redundant credentialing forms can be auto-filled instantly, saving time and reducing repetitive data entry.

Do's and Don'ts of AI and Credentialing

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Auto Extract – Keep Provider Profiles Up to Date

Entering the same information again and again into a provider profile can quickly feel like déjà vu for credentialing specialists. MedTrainer’s Auto Extract feature automatically pulls relevant data from mapped PDFs – like HR forms, credentialing applications, privileging requests, and enrollment documents – directly into the provider’s profile.

No more manual data entry, no more double-checking for missed information. Auto Extract eliminates time-consuming tasks and reduces the risk of outdated or incomplete records, ensuring your provider profiles are always current without the need for constant manual updates. This means more accurate data, fewer headaches, and a smoother credentialing process overall.

Forms Catalog – Build the Forms You Need

Every healthcare organization has its own unique credentialing needs, and MedTrainer’s Forms Catalog module is built to meet them with flexibility and ease. 

Whether you’re uploading existing forms or creating new ones from scratch, Forms Catalog makes it simple to organize, customize, and map them for auto extraction and auto fill. That means less manual data entry, fewer delays, and a smoother experience for your credentialing team.

MedTrainer’s Forms Catalog module is designed to support greater flexibility in form creation and improve document readability, ensuring that credentialing teams can quickly adapt to changing regulatory requirements and organizational processes.

You can easily:

• Organize your forms with sortable table columns like “Form Title” to quickly find what you need
• Add multiple approval signatures and reorder them with just a click
• Easily add your company logo to the first page of the forms 
• Track privilege decisions with status options like Granted or Denied to streamline approvals
• See important info at a glance with table, columns, and filters based on form types and when it was last updated

Experience the Difference

Managing tedious, repetitive forms doesn’t have to be a headache. With MedTrainer’s Auto Fill, Auto Extract, and flexible Custom Forms, your credentialing process becomes faster, cleaner, and much more efficient. 

• Reduce manual data entry and eliminate potential errors
• Ensure profiles are always accurate and fully up to date
• Customize forms to meet specific organizational needs without the hassle

Ready to take your credentialing to the next level? Learn more about MedTrainer’s credentialing solutions.