Learning
Credentialing
Compliance
Credentialing is one of the most time-consuming, yet essential tasks in healthcare administration. Every day, healthcare organizations are losing revenue due to delays, errors, and significant administrative burden. It’s easy to take back your organization’s time and revenue with digital credentialing. Verifying documents, tracking renewals, and managing multiple records can be streamlined easier than you might think. MedTrainer customers, for instance, complete credentialing an average of three weeks faster per provider compared to those using traditional methods.
If you’re a credentialing specialist—or a stakeholder overseeing the credentialing process—it’s clear that these manual processes are outdated and are holding organizations back from generating more revenue. To help you streamline the process and save valuable time, here are our favorite time-saving features in MedTrainer Credentialing.
1. File Staging Area
The file staging area in MedTrainer is a game-changer for collecting the 30+ required provider documents. With MedTrainer, you can upload and organize these files all at once. The real magic happens in the preview screen, where you can verify the documents before finalizing them. This eliminates the need for back-and-forth between screens and the tedious process of renaming files.
Instead of juggling emails, multiple file formats, and disorganized folders, you can manage everything all in one place. The ability to upload in bulk can save hours compared to traditional methods, where files often need to be manually reviewed or renamed.
2. Customizable Reporting
Without customizable reports in credentialing software, you’re digging through emails or spreadsheets and compiling data sources to get an update on where things stand. Instead, rely on the system to automatically deliver the information you need, saving you from administrative overload.
Since every level of your organization needs different information to manage staffing and revenue cycle needs, MedTrainer’s reports can be customized and scheduled to email on a recurring basis. Ensure your executives are aware of the payers and providers who take the longest to respond and months where temporary staff may be needed. Revenue cycle or operations teams may want their reports to focus on timelines for when new providers will be credentialed or confirmation of recredentialing to reduce provider ineligibility claim denials.
By scheduling recurring reports, you ensure that you’re providing status updates automatically—without having to manually compile data or search through multiple systems. These automated reports keep you on top of upcoming deadlines or gaps in the process, so you don’t have delays.
Complete credentialing 3 weeks faster
3. Process Checklist
Credentialing takes so long because it is a multi-step process with many moving parts. Missing a step—or having to repeat tasks—can cause unnecessary delays. The provider enrollment process checklist in MedTrainer eliminates this problem by providing a clear, customizable list of all tasks required for each provider’s credentialing process.
The checklist can be tailored to meet your organization’s specific needs, including different requirements for various payers or accrediting bodies. Plus, you can assign tasks to team members, ensuring that nothing falls through the cracks. Whether it’s just one credentialing specialist or a larger organization with multiple people involved in credentialing, the checklist keeps everything organized and ensures transparency in the process.
By using the checklist, you can easily track which steps are completed and which still need attention—leading to faster and more accurate processing. With the entire process laid out clearly, the risk of duplication is minimized, and credentialing specialists can stay focused on completing the necessary tasks, without wasting time retracing their steps.
4. Automation
Manually tracking license and certification expiration can be a time-consuming mess. Without automation, credentialing professionals are left to manually visit government websites, find license information, download and print documents, verify, and file them. This repetitive and time-consuming task can take up hours each week. But MedTrainer’s automation features streamline this process entirely.
For example, automated license verifications transform hours of tasks into seconds. MedTrainer automatically performs primary source verification (PSV) on state licenses, DEA registrant validations, and CDS verification. No more sifting through government sites or manually checking for updates—set reports to be sent internally or externally on a pre-set cadence automatically.
Automation also significantly reduces the amount of time spent on exclusion checks. Since exclusions need to be checked every month, this could require hours of manual database searches. MedTrainer automates these checks, saving you valuable time every month.
5. Email Reminders
The fear of missing license expirations and re-credentialing dates can be one of the most stressful aspects of the credentialing process. Without a system in place, manually tracking each provider’s license renewal dates, and then chasing them down for the missing documents takes time you don’t have.
With automated email reminders, MedTrainer takes this burden off your shoulders. You can set expiration dates for licenses and re-credentialing, and the system will automatically send reminder emails to both the credentialing team and the providers themselves.
This helps ensure that licenses are renewed on time and that providers submit necessary documentation promptly, reducing delays and last-minute scrambling. Plus, you won’t have to spend time tracking down providers who haven’t submitted the required paperwork. MedTrainer will handle that for you, sending automated reminders to keep everything moving smoothly.
Save Time With MedTrainer
Credentialing doesn’t have to be an administrative nightmare. Our software is designed to keep the process moving, saving time and reducing errors.
By taking advantage of all these features listed, you can increase transparency and avoid costly delays. The result? Providers are credentialed more efficiently, with fewer mistakes, and in less time. With faster, more accurate credentialing, your organization can generate revenue more quickly, improve cash flow, and refocus resources on other critical areas of growth.
If you’re ready to see how MedTrainer can save your team time and improve your credentialing process, we invite you to learn more about our features or schedule a demo.