No Implementation Team Required: How Admins Can Set Up MedTrainer in Just Hours

Software has a tendency to ask too much of its users. It takes more time to configure, maintain, and troubleshoot than it ever saves them. Getting it running can take months users can’t spare.

MedTrainer works differently. It’s built for the admin. You can configure the workflows. You can manage access and permissions. Setup doesn’t require consultants, an extended timeline, or extra staff to manage the rollout. That’s exactly why clients implement 73% faster than the industry average, go live a month and a half sooner, and reach 90% user adoption. 

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The platform is shaped around your team, not the other way around. Here’s what setting up MedTrainer actually looks like.

How Long Do Healthcare Software Rollouts Really Take?

EHRs have given software implementations a bad name. They’re the extreme with an average rollout for a five-physician practice costing over $162,000. A typical mid-market EHR rollout takes three to six months — and that’s if everything goes according to schedule. Those are hard stats  to forget.

Cloud-based learning management systems (LMS) and compliance platforms have a much more reasonable implementation time, on average 2 to 6 months to go live. MedTrainer’s is even shorter with the average well below two months. 

Why MedTrainer Implementation Is Faster

• There’s one configuration, one login (SSO), and one data model instead of integrating and syncing multiple point solutions.
• It’s ready to use “out-of-the-box” with a large expert-built library of courses, policy templates, and compliance content.
• System integrations automatically sync data with human resources information systems (HRIS) and industry data sources, like DataSpring (formerly CAQH).

Healthcare organizations don’t have months to give up to a rollout. The standard is endless vendor calls, training sessions, and troubleshooting. That’s time that should go to patients instead. That’s not a tradeoff anyone should have to make. See how MedTrainer is different.

Can Anyone on Your Team Set Up MedTrainer?

Setting up MedTrainer doesn’t require outside consultants or a dedicated project manager. Your designated admin can own it from day one. The platform is easy to run without technical expertise. MedTrainer’s support team responds quickly and speaks plainly, not in IT jargon. You may still need your own IT team to set up SSO or an API connection, but platform admins typically work directly with MedTrainer support. Even many SSO and HRIS integrations are self-service. So if you need IT, it’s a light lift for them.

The first thing your admin will set up is the organization structure. That means building out locations, divisions, departments, and positions. Every course assignment, onboarding path, and report runs off of this structure. 

This step is not one you’d want to hand off to IT or a consultant. It needs to reflect your organization’s set-up, workflows, and reporting needs. You’ll see how to do it in live group training (offered each week) and then if you run into questions as you’re getting started, your Client Success Manager is there to walk you through. 

Data migration is usually what slows down software implementation. With MedTrainer, you can import employees in bulk using the Data Import Center — no special formatting or manual data entry. If you’re integrating with your HRIS, that sync will add all your employees.

The platform is designed for the person on your team managing the tool, not a technical specialist. Healthcare professionals have noticed that ease of use. MedTrainer ranks #1 on G2’s Usability Index for Healthcare Risk Management Software, based on reviews from verified users who use the tool every day.

What Should You Expect When Setting Up MedTrainer?

Access to the platform begins shortly after signing. You’ll have guided sessions that walk you through setup and a team that helps you execute. Sessions run weekly so you can start when you’re ready.

Live Group Training

Session one covers org structure setup. Your admin will build out the org hierarchy, import employees, and configure notifications. 

Session two covers the full training workflow. Your admin will navigate the course library, assign and bundle courses, use the AI Course Expert, set up onboarding paths, and build reports.

One-on-One Training

Your onboarding specialist will help you load users, build onboarding paths, set up HRIS integration, and configure reports.

Come with your employee data ready, or plan to discuss HRIS or SSO integration. Have a clear sense of what training each role requires, and decide who needs visibility into reporting.

Get Up and Running Fast

MedTrainer’s onboarding team is ready when you are. Your team needs to be using the software before you can start getting value from your purchase.

After just a couple hours of training and configuration with your implementation team, you’ll be able to:

• Get course recommendations by state and role using AI Course Expert (the course library has 1,000+ options).
• Bundle related courses into a single package using pre-built templates or custom builds.
• Set up automatic assignment of courses that need to be completed annually.
• Set up onboarding paths that automatically assign the right courses when a new employee is added.
• Schedule custom reports to auto-send to the right people.
• Configure a dashboard to track and manage all assignments.

You also have quick-reference job aids for key workflows and live support with responses within 24 hours. Clients who’ve been through it agree.

“What I like best about MedTrainer is its ease of use, relevant trainings for my different staff types, it’s easy to implement, and I have always had great customer support.”

— Jamie Dromgoole-Hernandez, RN, Southern Arizona AIDS Foundation

Ready to Get Started?

MedTrainer is built to get your team live fast, without the complexity most platforms require. Your admin can have it configured and running without consultants, IT tickets, or months of runway. Guided sessions, a dedicated onboarding specialist, and live support are built into the process.

You won’t lose months to implementation. You get that time back to focus on what actually matters.

See how one rural FQHC cut its workload by consolidating compliance and learning into a single platform. Read the case study to learn more .