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Incident Reports

What is an incident report?

Understanding an incident starts with its basic definition: an incident is classified as any condition, occurrence, or situation in which disruption can be caused in a workplace. Significant risks can affect members of a workplace, systems can be impacted, or the reputation of a workplace can be negatively affected. In other words, someone messed up, missed something, forgot, did too much or too many times. When humans are involved, errors sometimes happen. An incident report is a form that documents the details of an incident such as workplace injury, accident, near miss, property damage, safety issues, health issues, or even security breaches. 


What are the different types of incident reports?

There are many types of incident reports. Some of the types of incident reports include:

  • Unanticipated incidents 

  • Avoided incidents 

  • Adverse incidents 

  • Awareness incidents 


Examples of an incident  

Unanticipated incidents are those which were unexpected but resulted in serious psychological injury, physical injury, or even death. Examples of unanticipated incidents include employee injury incident, property damage incident, vehicular damage, or fire incidents. Avoided incidents are those in which no person was hurt but could have been hurt. Examples of avoided incidents are near misses such as slipping on spilled water but catching oneself or tripping on left-out equipment but leaving with just a bruised ego. Adverse incidents are those which are related to medicine. Examples of adverse incidents could be incidents that resulted from vaccines or incidents that resulted from medical devices that worsened a given condition. Awareness incidents are those in which no harm is done but need to be communicated to gain awareness about potential harm. Examples of awareness incidents could be risks in the workplace. 


What is the purpose of an incident report?  

The purpose of an incident report is to draw attention to an incident in order to prevent future incidents or minimize the likelihood that future incidents will happen. Incident reports not only call for immediate action to be taken regarding an incident and communicate awareness about the incident, but incident reports also continuously improve workplaces by improving workplace standards. Additionally, incident reports can be utilized in the analysis and investigation of an event. Given that the incident report was completed in an accurate, valid, and visual manner, incredibly valuable information can be discovered in incident reports, such as:

  • Date of incident

  • Time of incident

  • Type of incident

  • Location of incident

  • Name of individual affected by the incident

  • Name of witnesses

  • A detailed description of the incident

  • Witness reports

  • Injuries

  • Photo evidence of the incident


Why are incident reports important in the compliance reporting process?

Incident reports are incredibly valuable in the compliance reporting process. Information provided by incident reports allows OSHA, employees, and employers to protect employees, recognize potential hazards, and adequately assess the safety of any workplace. Incident reports draw attention to current rules and standards while also building upon them to transform good organizations into great organizations. 


MedTrainer is an all-in-one healthcare compliance software solution for Learning, Credentialing, Compliance, and much more. Package together your perfect custom solution (including incident reports). Visit the MedTrainer Compliance Corner to learn more about how MedTrainer makes compliance easy.,safety%20hazards%20around%20the%20workplace.,future%20workplace%20injuries%20and%20illnesses.